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PhraseVault Official Logo PhraseVault

Save text once, insert anywhere

PhraseVault is a easy-to-use phrase text expansion software and snippet manager that organizes and inserts frequently used phrases, email templates, ai prompts, as well as text and code snippets.

Works great with Apps like Word, Excel, GMail, Outlook, ChatGPT, Midjourney and many more.

PhraseVault Illustration - Inserting a Text Snippet from PhraseVault into an Email
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Save Time with Quick Access

Quickly access and paste your saved phrases: Press Ctrl + ., select the desired phrase, and paste it with Enter.

Secure & Open Source Software

PhraseVault prioritizes your security with open-source availability, allowing you to personally inspect and modify the code.

User-Friendly Interface

Our intuitive interface simplifies adding, editing, and organizing your snippets, making it an ideal tool for both beginners and experts.

Works in All Windows Applications

Works wherever you can paste text. In all Windows applications, text editors, browser text fields, and more.

What Our Customers Say

Huge Help for Our Customer Service!

PhraseVault has made responding to customer inquiries so much faster. We have templates ready for common questions like delivery status and can instantly pull up business info like our VAT ID. It’s streamlined our entire process!

(Translated)

— Johanna S. (E-commerce)

Perfect for Organizing My Citations!

PhraseVault has been a huge help for my research. I can store, tag, and quickly find all my citations without digging through endless notes. It’s a real time-saver!

— Lukas B. (Student)

Makes Documentation So Much Easier!

As a fire protection company, we handle a lot of repetitive documentation. PhraseVault has helped us standardize reports and safety instructions, saving us loads of time and reducing errors. Highly recommended!

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— Lars H. (Fire Protection)

Huge Time Saver for Our Vet Clinic!

We use PhraseVault at our small vet office, and it’s been fantastic. It lets us quickly add diagnosis and treatment notes in a consistent way, so we spend less time on paperwork and more with our patients.

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— Katharina S. (Veterinary Clinic)

Excellent for Storing Commands and Ticket Replies!

PhraseVault has been a fantastic tool for me as an IT guy and webmaster. I can quickly store and find my terminal commands and answers to frequent support tickets, which saves me a lot of hassle every day.

(Translated)

— Carlos S. (IT & Webmaster)

Essential for Quick Customer Responses!

We use PhraseVault to handle customer requests about delivery times, and it’s been a game-changer. It lets us reply faster and keep our answers consistent, which has really improved our service.

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— Svenja K. (Logistics)

Use Cases

PhraseVault answers questions like: 'How do I save text snippets for Word?', 'How do I create text blocks for emails?', 'Where can I store successful prompts for ChatGPT?', or 'How can I best manage frequently used responses for customer service?'

By automating your workflows, PhraseVault saves you valuable time by centrally storing frequently used text snippets and making them easily accessible.

Email Correspondence

  • Standard Responses and Templates
  • Greetings and Sign-offs
  • Appointment Confirmations and Reschedules
  • Meeting Invitations
  • Thank You Notes

Sales and Marketing

  • Sales Offers and Price Lists
  • Standardized Sales Emails
  • Follow-up Messages
  • Client Presentations and Pitches

Academic Research

  • Managing Sources and Citations
  • Standardized Formatting Templates for Academic Papers
  • Notes and Summaries
  • Prepared Answers for Frequently Asked Questions

Documentation and Reporting

  • Introductions and Summaries
  • Standardized Paragraphs for Reports
  • Table and Diagram Captions
  • Footnotes and References

Marketing and Social Media

  • Advertising Texts and Product Descriptions
  • Social Media Posts and Hashtags
  • Newsletter Content

Customer Service and Support

  • Answers to Frequently Asked Questions (FAQs)
  • Troubleshooting Guides
  • Standardized Problem and Solution Steps
  • Greetings and Closings for Chat Support

Human Resources

  • Job Listings and Descriptions
  • Standardized Interview Questions and Answers
  • Welcome and Onboarding Materials

Finance and Accounting

  • Invoices and Payment Requests
  • Standardized Financial Reports
  • Reminders and Notices

Legal and Contract Management

  • Contract Texts and Clauses
  • Legal Templates and Documents
  • Standardized Notices and Alerts
  • Compliance Documentation

Programming and Coding

  • Code Snippets and Templates
  • Commonly Used Algorithms and Functions
  • Configuration Files and Settings
  • Documentation Comments and Annotations

AI Workflows

  • Regularly used prompts
  • Primings for behavioral fine-tuning
  • Standardized Workflows for AI Tasks
  • Frequently Used Training Data and Parameters

Project Management

  • Task Descriptions and Assignments
  • Meeting Agendas and Minutes
  • Project Updates and Status Reports
  • Resource Allocation and Scheduling