How to Share Snippets Across Your Team

When your team sends similar emails, fills out the same forms, or uses recurring phrases, a shared snippet library eliminates inconsistency and saves everyone time. PhraseVault® makes team sharing simple: place one shared database file on a cloud drive or network folder, and every team member has access to the same phrases.

How Team Sharing Works

PhraseVault stores all phrases in a single SQLite database file. To share phrases across your team, place this file in a location everyone can access. No proprietary cloud, no per-user sync fees, no third-party accounts.

Step-by-Step Setup

Step 1: Save the database to a shared location

Move or save your PhraseVault database to a shared folder. Supported locations include:

• Cloud drives — OneDrive, Google Drive, Dropbox, iCloud Drive
• Network storage — NAS devices, mapped network drives, shared folders
• Any shared file system your organization already uses

Step 2: Each team member opens the shared database

Every team member opens PhraseVault and navigates to File > Open Database, then selects the shared database file from the shared location.

Step 3: Start using shared phrases

All team members now access the same phrase library. When anyone adds or edits a phrase, the changes are available to the entire team.

Benefits of This Approach

• No proprietary cloud — use your existing infrastructure (OneDrive, Google Drive, NAS)
• No per-user sync fees — no additional subscription costs for sharing
• IT-friendly — data stays within your organization's storage policies
• Works offline — phrases are cached locally, so they work even without network access
• Cross-platform — Windows and macOS team members share the same database

Team Licensing

PhraseVault offers discounted team and business pricing — the more seats you add, the lower the per-license cost. Each team member gets their own lifetime license with free updates included. View all tiers on the pricing page.

Best Practices

• Designate a phrase administrator to maintain consistency and organization
• Use naming prefixes to separate phrases by department, client, or use case
• Keep team databases focused — one database per department works better than one massive shared file
• For questions about team setup, contact support or sales.

Try PhraseVault free for 14 days and set up team sharing with your colleagues.