# PhraseVault

> PhraseVault is a desktop text expander and snippet manager for Windows and macOS. It lets users save frequently used text — email templates, code snippets, AI prompts, form responses — and insert them into any application with a single keyboard shortcut. One-time lifetime license ($29 USD), no subscription. Source-available on GitHub. Fully offline, no cloud, no account required. Desktop app available in 7 languages; website available in English, German, Spanish, and Japanese.

## Overview

PhraseVault works system-wide across all applications that support paste (Ctrl+V / Cmd+V), including Gmail, Outlook, Word, Excel, VS Code, Slack, ChatGPT, Claude, terminals, and any text field. Users press a global shortcut (default: Ctrl+. or Cmd+.), search or browse their saved phrases, select one, and it is instantly inserted into the previously focused application.

Key capabilities:

- Dynamic placeholders: `{{date}}`, `{{time}}`, `{{clipboard}}`, `{{input:Label}}`, `{{textarea:Label}}`, `{{select:Label=Option1,Option2}}`
- Nested snippets (cross-inserts): phrases can reference other phrases via `{{phrase:short_id}}`
- Three content types: Plain Text, Markdown (rendered to HTML on paste), and HTML
- Date math with locale awareness: `{{date:+7:dddd, MMMM D}}`, `{{date:long@de}}`
- Fuzzy search with full keyboard navigation
- SQLite database with hot-swap support for multiple databases
- Dark and light themes, follows system preference
- Ed25519 cryptographic offline license verification — no activation server
- 14-day free trial, all features unlocked, no credit card required

Platforms: Windows 10+, macOS 12+. Desktop app UI: 7 languages (EN, DE, ES, JA, FR, IT, PT). Website and help articles: 4 languages (EN, DE, ES, JA).

Pricing: One-time lifetime license at $29 USD / €29 EUR / ¥4,400 JPY. Team and volume discounts available. Education discounts for students and educators.

Source code: https://github.com/ptmrio/phrasevault

Localized URLs: English pages are at the root (e.g., `/pricing`), other locales use a prefix: `/de/pricing`, `/es/pricing`, `/ja/pricing`. All core pages and help articles exist in all four website languages.

## Core Pages

- [Home](https://phrasevault.app/): Product overview, features, testimonials, and download
- [Features](https://phrasevault.app/features): Detailed feature descriptions
- [Pricing](https://phrasevault.app/pricing): Pricing tiers — Starter, Team, Business — with volume discounts
- [Download](https://phrasevault.app/download): Download for Windows and macOS, free trial
- [Interactive Demo](https://phrasevault.app/demo): Try PhraseVault in the browser without installing
- [Compare](https://phrasevault.app/compare): Feature comparison vs TextExpander, PhraseExpress, Text Blaze, Espanso
- [About](https://phrasevault.app/about): Company mission, privacy-by-design philosophy, founder background
- [Help Center](https://phrasevault.app/help): 39 help articles across 6 categories with full-text search

## Use Cases

- [Email Templates](https://phrasevault.app/email): Standardized email responses, signatures, follow-ups
- [AI Prompt Management](https://phrasevault.app/ai): Save and reuse ChatGPT, Claude, Midjourney prompts with dynamic variables
- [Academic & Education](https://phrasevault.app/education): Citations, research templates, standardized formatting
- [Programming & Code Snippets](https://phrasevault.app/programming): Code templates, CLI commands, config files, documentation comments
- [Form Filling](https://phrasevault.app/forms): Addresses, phone numbers, IDs, standard responses for web forms
- [Customer Support](https://phrasevault.app/help/text-expander-customer-support): FAQ answers, troubleshooting, ticket templates
- [Developers](https://phrasevault.app/help/text-expander-developers): Code snippet management with Markdown and HTML support
- [Healthcare](https://phrasevault.app/help/text-expander-healthcare): Medical documentation, diagnosis notes, patient communication
- [Legal](https://phrasevault.app/help/text-expander-legal): Contract clauses, NDAs, compliance documentation
- [Freelancers](https://phrasevault.app/help/text-expander-freelancers): Client communication, proposals, invoicing templates
- [Sales Teams](https://phrasevault.app/help/text-expander-sales): Prospecting emails, follow-ups, CRM templates

## Guides

- [What Is a Text Expander?](https://phrasevault.app/help/what-is-a-text-expander): Complete guide explaining text expansion concepts
- [How to Use PhraseVault](https://phrasevault.app/help/how-to-use): Step-by-step getting started guide
- [Dynamic Inserts](https://phrasevault.app/help/dynamic-inserts): How to use date, time, input, select, and clipboard placeholders
- [AI Prompt Organization](https://phrasevault.app/help/ai-prompt-manager-guide): How to save and organize AI prompts with variables
- [Email Templates Guide](https://phrasevault.app/help/email-templates-guide): Creating email templates for any client
- [Team Sharing](https://phrasevault.app/help/team-sharing-text-expander): How to share snippet databases across teams via cloud drives or NAS
- [Markdown Snippets](https://phrasevault.app/help/markdown-snippets-guide): Using Markdown for rich text formatting in snippets
- [Formatted Text](https://phrasevault.app/help/how-to-insert-formatted-text): Insert bold, italic, lists, headers, links, tables
- [Best Practices](https://phrasevault.app/help/general-tips-best-practice): Tips for organizing and using phrases effectively
- [Custom Shortcut](https://phrasevault.app/help/customize-summon-shortcut): How to change the global summon keyboard shortcut

## Comparisons

- [PhraseVault vs TextExpander](https://phrasevault.app/help/textexpander-alternative): Feature and pricing comparison
- [PhraseVault vs PhraseExpress](https://phrasevault.app/help/phraseexpress-alternative): Feature and pricing comparison
- [PhraseVault vs Text Blaze](https://phrasevault.app/help/text-blaze-alternative): Desktop app vs browser extension comparison
- [Best Text Expanders 2026](https://phrasevault.app/help/best-text-expanders): Complete comparison of all major text expanders
- [Text Expander Without Subscription](https://phrasevault.app/help/text-expander-without-subscription): One-time license alternatives
- [GDPR-Compliant Text Expander](https://phrasevault.app/help/gdpr-text-expander): No cloud, no tracking, EU privacy compliance
- [Offline Text Expander](https://phrasevault.app/help/text-expander-offline): No cloud, no account required
- [Source-Available Text Expander](https://phrasevault.app/help/open-source-text-expander): Open source alternative comparison

## Optional

- [Installation Guide](https://phrasevault.app/help/installation): How to install on Windows and macOS
- [Upgrade Guide](https://phrasevault.app/help/upgrade): How to update to the latest version
- [Windows SmartScreen](https://phrasevault.app/help/windows-smart-screen): Resolving Windows SmartScreen warnings
- [Licensing](https://phrasevault.app/help/licensing): License keys and how licensing works
- [Free Trial](https://phrasevault.app/help/trial): 14-day trial details
- [Education Discount](https://phrasevault.app/help/education-discount): Student and educator pricing
- [Legacy License Upgrade](https://phrasevault.app/help/upgrade-to-license-key): Migration for pre-license-key customers
- [Mass Insert Phrases](https://phrasevault.app/help/mass-insert-phrases): Bulk import and editing
- [Multiple Users Same Database](https://phrasevault.app/help/multiple-users-same-database): Shared database setup
- [Available Languages](https://phrasevault.app/help/languages): Supported UI and content languages
- [Text Expander vs Clipboard Manager](https://phrasevault.app/help/text-expander-vs-clipboard-manager): Understanding the difference
- [Auto Text vs Text Expansion](https://phrasevault.app/help/difference-auto-text-text-expansion-text-blocks): Terminology guide
- [Best Text Expander for Windows](https://phrasevault.app/help/text-expander-windows): Windows-specific guide
- [Best Text Expander for macOS](https://phrasevault.app/help/text-expander-macos): macOS-specific guide
- [Stop Repetitive Typing](https://phrasevault.app/help/automate-repetitive-typing): Problem overview and solutions
- [Privacy Policy](https://phrasevault.app/privacy): Privacy policy
- [Imprint](https://phrasevault.app/imprint): Legal notice and company information
- [License Agreement](https://phrasevault.app/license): End-user license agreement