Instant Text Expansion
Trigger PhraseVault with a hotkey, search names and unprotected contents, and paste in milliseconds.
What PhraseVault Can Do
Six areas. Click a card for the details.
Dynamic Placeholders
Auto-insert dates, prompt for inputs, offer dropdown menus, and embed clipboard content.
Labels & Filters
Optional colored labels, several per phrase. Click one to narrow the list. Filters show what has gone quiet. Still one list, no folders.
PIN Lock & Privacy
Lock selected phrase contents with a PIN. No account, no PhraseVault cloud, and no tracking.
Import & Export
Import TextExpander® CSV, Espanso YAML, or PhraseVault JSON with labels. Export only what you filtered.
Cross-Platform
Native on Windows and macOS, with 7 UI languages and system theme support.
Dynamic Placeholders
Go beyond static text. PhraseVault placeholders insert live data, prompt for user input, and even embed other phrases — all resolved at paste time.
{{date}}
Today's date
{{date:long@de}}
Localized long date
{{input:Name}}
Prompts user for input
{{select:Size=S,*M,L}}
Dropdown menu
{{clipboard}}
Current clipboard content
{{phrase:abc1234}}
Embeds another phrase
Content Types & Formatting
Store your snippets in the format that fits the task — PhraseVault handles the conversion automatically.
Text
Simple text snippets pasted exactly as stored. Perfect for code, commands, and form fills.
Markdown
Write in Markdown, paste as rich text. Headings, lists, bold, links — all rendered.
HTML
Full HTML support for email signatures, styled templates, and rich layouts.
Works in Every Application
Email, code editors, AI chatbots, documents, forms — PhraseVault pastes your snippets wherever you type.
To:
customer@example.com
Subject:
Re: Your inquiry
// Application entry point
import { app } from './config';
function handleRequest(req, res) {
}
app.listen(3000);
↑
Chapter 3: Methodology
As noted in previous studies, this approach allows for triangulation of findings.
Business Registration
Company Name
Acme Corporation
VAT ID / Tax Number
Business Address
Phone Number
Search, labels, and filters
Search finds the phrase. Labels and filters keep a library of a few hundred phrases tidy.
- Search names and unprotected contents — every word you type must appear
- Exact name first, then the phrases you use most
- Several colored labels per phrase. Click a chip, or type # in search to pick a label. One flat list, no folders.
- Filter by usage, last used, or date added. PIN lock appears when a phrase is locked. Suggestions fit your library, and they combine with search.
- Full keyboard navigation — arrow keys, Enter to paste, no mouse needed
- Global hotkey access from any application (Ctrl / ⌘ + .)
Import, Export & Multi-Database
Import from Competitors
TextExpander® CSV, with or without a header row, Espanso YAML, and PhraseVault JSON. A preview shows new phrases and ones that already exist. You choose skip or overwrite.
Export & Backup
Export Filtered follows your search, labels, and filters, and the JSON keeps labels. PIN-locked phrases are left out even while unlocked. Copy the database file for a full backup.
Multi-Database
Create, open, and hot-swap between multiple databases. Recent files list for quick access. One SQLite file per library.
Privacy & Security
The library is a local file. No account, no PhraseVault cloud. You decide where it lives.
- 100% offline — no internet connection required
- PIN or password on selected phrase contents (not a password manager); a copied SQLite file can be guessed offline
- Source-available to license holders on request, under an NDA
- Ed25519 cryptographic license validation
- Zero tracking, zero telemetry, zero analytics
- No account and no PhraseVault cloud. You choose where the file lives.
Made in Europe
Source-available
No account required
Customization & Platform
Custom Hotkey
Record a summon shortcut in Preferences, then save. Invalid or occupied shortcuts show an error.
7 UI Languages
English, German, Spanish, French, Italian, Portuguese, and Japanese. On a fresh install, PhraseVault picks a supported OS language (otherwise English).
Theme System
Light, Dark, or follow your system preference. PhraseVault adapts to your desktop.
System Integration
Tray, autostart, undo delete, duplicate (labels included), and a phrase editor you can expand to the full window.
Command line & AI agents
Off by default, under Settings → Security, for scripts and AI agents that run shell commands, with no AI inside PhraseVault.
- Access is Off, Read-only (search, read, and expand), or Read & write (also add, edit, import, and delete).
- With Locked phrases set to Off, list and search still show the name and id, marked protected, while the text stays closed, and While unlocked or With PIN opens it further.
- The command talks only to PhraseVault on this computer, with no network port, though an outside AI agent may still send received text to its own provider.
- Deletes, an import that overwrites, and a database switch need --yes, which only confirms an action you already agreed to.
- Windows, Apple silicon Macs, and Linux. Phrase commands need the trial or a license.
phrasevault search "vat"
phrasevault expand name:followup --set Name=Alex
Where to go next
Try it on this week's client replies
Download PhraseVault and use the 14-day trial. No card. If you keep it, you pay once for a lifetime license.